Orpic’s commitment to its vendors and to the national agenda
Orpic is reliant on its vendors to supply goods and services of the required quality in time, efficiently and to budget.
By the same token, Orpic has a commitment to being transparent and clear in its procurement and tendering procedures, ensuring potential suppliers have the opportunity to present their bids through a fair and competitive process.
Orpic is also a supporter and sponsor of Oman’s prioritisation of In-Country Value (ICV) to support the sustainable employment of Omani nationals and the incorporation of Omani goods and services within the procurement processes of local companies. For more information on Orpic and ICV please follow this link:In-Country Value (ICV)
The Orpic Contract and Procurement Process
General Types of Contract Commitments with Orpic Supplier/Contractor Community
1. Purchase Orders (PO)
POs are placed for the purchase of goods (materials or equipment). A PO is a formal commitment to the supplier to supply the goods.
Request for Quotation, RFQ – Issued to selected or registered suppliers or floated on the Orpic website as a public open tender. This includes:
- The scope and specification of goods required
- Instructions to vendors on how to submit their proposals
- General terms and Conditions of the Purchase Order
Clarifications – Prior to submission of proposals, if bidders have any queries or clarifications, they should contact the Procurement Officer who issued the RFQ and is named in the RFQ. Responses will be issued to all bidders.
Submissions – Bidders should submit their technical/commercial proposals to Orpic strictly in accordance with the RFQ.
Evaluations – Orpic will carry out technical and commercial evaluations and select the preferred Bidder.
Purchase Order, PO – An official Purchase Order will be generated in SAP and issued to the successful bidder.
Contracts are placed for work or services (it may include material and equipment but has a large element of labour and/or services)
Fixed Scope Contract - This is a commitment to pay a contractor to execute some work or deliver a service. Eg. Contract to repair a pump. Commitment is made when contract is awarded. (Letter of Award and/or Signing the Contract)
Service Contract - (also referred to as Call Off Contract or Fixed Term Contract) – This is an agreement for the contractor to provide services at an agreed price or price structure for an agreed duration. Commitments can be made in the contract (Eg. IT support and maintenance contracts) or when a Call Off Order is placed against the Contract when the service is required. (Eg. Provision of Service Engineer on Call Off basis)
Price Agreements – These are contracts with no formal commitment but are just agreements to supply goods at an agreed price or price structure for an agreed duration. Commitments are made when a formal Call Off Order is placed against the Price Agreement when the goods are required.
Invitation to Tender, ITT – Issued to selected or registered contractors or floated on the Orpic website as a public open tender. The ITT includes:
- Invitation to Tender
- Instructions to Tender on how/when/where to submit the tender
- Data and information to be submitted
- Form of Agreement
- General Conditions of Contract
- Scope of Work
- Pricing Schedules
- Technical Specifications
- Any Other specific documents
Clarifications – Prior to submission of tenders, bidders may make queries or clarifications to the Contract Engineer specified in the ITT. Responses will be issued to all bidders and any changes to the Contract Documents will be issued as an Addendum.
Tender Submissions – Bidders should submit their technical/commercial tenders to Orpic strictly in accordance with the ITT.
Evaluations – Orpic will carry out technical and commercial evaluations and select the preferred bidder.
Letter of Award, LOA – Orpic may issue a Letter of Award to confirm acceptance of the tender prior to signing the Contract Agreement.
Contract Document – Formal Contract Document must be signed by Orpic and the Contractor.
Call Off Order – Orpic will issue a Call Off Order generated from SAP. This is only a document to facilitate payment. It is not a contractual document. However, contractors should refer to the Contract Number and Call Off Order on their invoices.